Intelligent Document & Invoice Processing
AI reads invoices and documents in any format, matches them against purchase orders, and routes exceptions automatically. A few hundred invoices a month quietly consumes a full week of skilled finance time - at 10-20 minutes per document.
The challenge
Every supplier invoice, delivery note and statement is manually keyed, checked and matched. At 10-20 minutes per document, a few hundred invoices a month quietly consumes a full week of skilled finance time - with errors and duplicate payments creeping in at scale.
What the AI does
- •Reads invoices and documents in any format and extracts the data automatically
- •Matches against purchase orders and flags discrepancies, duplicates and anomalies for review
- •Routes exceptions to the right approver; clean documents flow straight through
- •Creates a complete audit trail automatically, simplifying compliance and year-end
In practice
An invoice arrives by email at 9:04: by 9:06 the data is extracted, matched against its purchase order and sitting in the approver's queue - the only human touch is the approval itself.
The duplicate that never gets paid: a supplier resends an invoice with a new reference number. The system spots the matching amount, date and line items and holds it for review before payment runs.
Month-end without the scramble: every document carries its own audit trail - who approved what, when, against which PO - assembled automatically, ready for your accountant or auditor.
Evidenced results
A mid-sized trading company processing 500 invoices monthly reported around 40 hours saved per month at 60% automation - before scaling further.
How it's delivered
CETSAT maps your current document flow, identifies the automation candidates with the fastest payback, and implements extraction, matching and approval workflows integrated with your existing finance system. Delivered as a project, then monitored and refined as a managed service.
The first 90 days
Discover
Document flow mapping: volumes, formats, exception rates and the true cost per document established as a baseline.
Deploy
Extraction and matching configured against your finance system, run in parallel with the manual process until accuracy is proven.
Prove
Straight-through processing rate and hours-saved reported monthly; scope extends to statements, delivery notes and expenses.
Frequently asked questions
Ready to automate your document processing?
Take our free AI Readiness Score to see where you stand, or speak to us about a document flow assessment.